PortalGuard
Transfer portal workflow software for athletic departments.
PortalGuard gives compliance and operations teams a focused internal system for outgoing transfer portal activity: athlete records, request workflows, checklists, audit history, and export reporting.
Internal workflow layer
Not a replacement for NCAA systems.
PortalGuard organizes internal department work around outgoing transfer activity. It does not replace the official NCAA Transfer Portal and does not make final NCAA eligibility decisions.
What PortalGuard Handles
A standalone operations workspace for transfer portal review.
Athlete records with sport, class year, advisor, status, and internal notes
Outgoing portal request workflows with due dates and review status
Compliance checklists for intake, document review, department notes, and export readiness
Audit trail for athlete records, request changes, checklist activity, and reports
CSV exports for internal compliance and operations review
Standalone PortalGuard workspace inside the Artemis platform
Workflow
Simple enough for staff. Structured enough for audit review.
01
Record the request
Staff logs the athlete record and opens an outgoing transfer portal workflow.
02
Run the checklist
Compliance staff work through required review items before a request is marked ready.
03
Export and audit
PortalGuard keeps internal history and prepares CSV reports for department review.
Ready to see PortalGuard?
Request a focused walkthrough built around athlete records, request review, compliance checklists, and export-ready reporting.
Request PortalGuard Walkthrough